Privacy Policy

This Privacy Policy explains how DeclarePay ("DeclarePay," "we," "us," or "our") collects, uses, shares, and protects personal information when you visit our website at declarepay.cc (the "Site"), submit a form, or otherwise interact with us online. It does not cover our merchant processing services, which are governed by separate merchant agreements.

By using the Site, you agree to the collection and use of information described here.

Information you provide directly:

• Contact form: name, email address, phone number, business name, and the contents of your message.
• Careers form: name, email, phone number, location, role of interest, LinkedIn or portfolio URL, and any cover-letter material you submit.
• Email correspondence: any information you choose to include when you email us.

Information collected automatically:

• Network and device information including IP address, browser type, operating system, referring URL, and pages viewed, collected by our hosting provider for security, analytics, and operational purposes.
• A secure session cookie set when an authorized administrator signs in to our internal back office.

We do not collect payment card numbers, bank account details, social security numbers, or merchant processing data through this Site.

• To respond to inquiries and provide the information you request.
• To evaluate job applications submitted through our careers form.
• To prepare custom quotes for prospective merchants who contact us.
• To operate, maintain, secure, and improve the Site.
• To detect and prevent fraud, abuse, and other prohibited or illegal activity.
• To comply with applicable laws and respond to lawful requests.

We do not sell or rent your personal information. We share information only in the following circumstances:

• Service providers: we use third-party vendors to operate the Site. These currently include Vercel, Inc. (hosting and infrastructure), Resend, Inc. (email delivery for form submissions), and Vercel Blob (storage for media assets shown on the Site). These providers process information only on our instructions and are bound by confidentiality and security obligations.
• Legal requirements: we may disclose information when required by law, subpoena, court order, or other legal process, or to protect our legal rights, property, or safety, or that of others.
• Business transfers: if DeclarePay is involved in a merger, acquisition, financing, reorganization, or sale of assets, your information may be transferred as part of that transaction, subject to standard confidentiality protections.
• With your consent: any other sharing will only occur with your prior consent.

The Site uses minimal cookies. Specifically, we set a secure, HTTP-only cookie when an authorized administrator signs in to our internal back office at /admin. We do not place third-party advertising cookies or behavioral tracking cookies on this Site.

We honor browser-level "Do Not Track" signals to the extent technically practicable by not loading non-essential trackers. Most browsers also let you block or delete cookies from a single site or all sites; consult your browser's help documentation for instructions.

We keep personal information only as long as we need it for the purposes set out above:

• Contact form submissions: typically retained for up to 24 months to follow up on customer inquiries and provide ongoing support.
• Career applications: typically retained for up to 24 months after the application date so we can consider you for future roles.
• Server access logs: retained by our hosting provider for the period defined in their security policies (typically 30–90 days).
• Administrative session cookies: expire after 7 days of inactivity.

You may request earlier deletion of your information at any time using the contact details in Section 11.

Depending on where you live, you may have the right to:

• Access the personal information we hold about you.
• Correct or update inaccurate personal information.
• Request deletion of your personal information.
• Restrict or object to certain processing activities.
• Receive a portable copy of your information.
• Withdraw consent where we rely on it as the basis for processing.
• Lodge a complaint with a supervisory authority in your jurisdiction.

To exercise these rights, email info@declarepay.cc. We will not discriminate against you for exercising any of these rights.

If you are a California resident, you have additional rights under the California Consumer Privacy Act (as amended by the CPRA), including:

• The right to know what categories of personal information we collect, the sources, the purposes, and the categories of third parties we share it with.
• The right to request a copy of the specific personal information we hold about you.
• The right to request deletion of your personal information, subject to certain exceptions.
• The right to correct inaccurate personal information.
• The right to opt out of the "sale" or "sharing" of your personal information. We do not sell or share your personal information as those terms are defined under California law.
• The right not to receive discriminatory treatment for exercising any of your privacy rights.

Categories of personal information we collect, as defined by California law, include identifiers (name, email, phone), professional or employment information (when you apply to a job), commercial information (your inquiry about our services), and internet/network activity (server logs). To submit a request, email info@declarepay.cc. We may need to verify your identity before fulfilling your request.

We use reasonable administrative, technical, and physical safeguards to protect personal information, including TLS encryption in transit and access controls for our internal systems. No system is perfectly secure, however, and we cannot guarantee the security of information you transmit to us. You are responsible for keeping your login credentials confidential.

The Site is not directed to children under 16, and we do not knowingly collect personal information from children. If you believe a child under 16 has provided personal information to us, contact us at info@declarepay.cc and we will delete it promptly.

DeclarePay is based in the United States. Some of our service providers operate infrastructure in multiple countries, which means your information may be processed in jurisdictions outside your country of residence, including the United States. Where required, we rely on appropriate transfer mechanisms (such as standard contractual clauses) to protect your information.

We may update this Privacy Policy from time to time. When we do, we will revise the "Last updated" date at the top of the page. If we make material changes that significantly affect your rights, we will provide more prominent notice (for example, by email or by a notice on the Site).

Questions, requests, or complaints about this Privacy Policy or our handling of personal information? Contact us at:

DeclarePay
Email: info@declarepay.cc